Le Cordon Bleu

Rules of Le Cordon Bleu Alumni Association Japan Chapter

  1. Objective
    The objective of the Chapter is to carry out activities on a not-for-profit basis.

  2. Approved Activities
    The main objectives of the Chapter are, on a not-for-profit basis, to carry on the following activities primarily in Japan:
    1. To encourage and promote culinary education, in particular by organizing and/or giving its support to demonstrations, seminars and other events of a pedagogical nature in Japan;
    2. To contribute to the professional development of Le Cordon Bleu students;
    3. To manage the list of Chapter Members;
    4. To create and maintain between such former students and friends of Le Cordon Bleu relations of friendship, fellowship, loyalty, solidarity and mutual assistance;
    5. To coordinate its activities with other activities of the Association as decided by the Governing Board and, through the Governing Board, those of other chapters of the Association;
  3. Offices
    The two registered offices of Le Cordon Bleu Japan in Tokyo i) Roob-1, 28-13 Sarugaku-cho, Shibuya-ku, Tokyo, 150-0033, and Kobe ii) 45th 6F, 45 Harima-machi Chuo-Ku, Kobe-shi, Hyogo, 650-0036, are responsible for establishing and operating the Chapter.

  4. Types of Membership
    There are two types of membership:
    1. Chapter Member
    2. Friend of Le Cordon Bleu
  5. Registration
    1. Applicants must apply to become a Chapter Member.
    2. The Governing Board reserves the right to review and reject applications; applicants who are rejected will be notified separately.
  6. Registration and Membership Fees
    There is no Registration Fee nor Membership Fee required for becoming a Chapter Member or a Friend of Le Cordon Bleu.

  7. Chapter Membership
    1. A Chapter member applicant must fulfill the following:
      1. Be a resident of Japan, possess Japanese nationality, or have a connection to Japan and wish to support the Association and participate in the activities of the Chapter.
      2. Having completed at least a certificate level programme at any Le Cordon Bleu Network establishment, including any “Le Cordon Bleu” masters, degree, diploma or certificate programmes**
        **Students of Diplôme de Fromage must have required at least an Intermediate certificate level to apply for Alumni Association Japan Chapter memberships.
        **Students of Continuing Education & Professional Development, Gourmet & Short courses, Cheese Début, Basic Cheese, Wine & Spirits (WSET ®), and Tours & Activities are not eligible to apply for Alumni Association Japan Chapter memberships.
    2. If the applicant does not fulfill ii), he or she may still become a member of the Chapter by applying to become a "Friend of Le Cordon Bleu" who must be recommended by the Committee and approved by the Governing Board.
  8. Structure of the Organisation
    1. "Governing Board" means the Governing Board of the Association which is the management organ of the Association.
    2. "Board of Directors" means the board of directors or other ultimate governing organ of Le Cordon Bleu Japan, or, as applicable, the officer or employee to whom it has delegated the relevant power and/role.
    3. "Committee" means the Committee which manages the Chapter and the Approved Activities.
  9. Committee and Committee Members
    1. Subject to the overriding powers of the Governing Board and the Board of Directors, the Chapter will be managed by a Committee made up of a minimum of 3 (three) and a maximum of 12 (twelve) Chapter Members.
    2. Each Committee Member must be a Chapter Member.
    3. The committee consists of a President, Vice-President, General Secretary, Alumni Liaison Manager, and Treasurer.
  10. Term of Office of Committee Members
    1. The term of office is one year; however, Committee Members do not lose reappointment eligibility even they have held office in the past.
    2. Should a Committee Member need to be replaced for the remainder of their term in office, the replacement will hold this post only until the current term expires.
    3. In the event that a successor cannot be found within the allotted reappointment period, the present incumbent will remain in his/her post until a suitable replacement is secured.
  11. Remuneration for the Committee Members
    The services of the Committee Members will not be remunerated but expenses incurred in the normal course of their functions will be paid or reimbursed on presentation of appropriate evidence of the expense.

  12. Advisors
    1. There may be Advisors appointed to participate in committee decision-making processes.
  13. Officers
    The officers of the Committee will have the following area of competence:
    1. The President will be responsible for ensuring the smooth running of the Chapter and will act as the chairman at General Meetings and Committee meetings;
    2. The Vice President will be responsible for notices of meetings and for drafting of minutes, official correspondence and administrative matters;
    3. The General Secretary will be responsible for notices of meetings and for drafting of minutes, official correspondence and administrative matters;
    4. The Alumni Liaison Manager will be responsible principally for the coordination and effective communication between the Committee and the management of Le Cordon Bleu Japan as well as ensuring the respect of the good reputation, image and values of the Le Cordon Bleu Network's and the "Le Cordon Bleu" name;
    5. The Treasurer shall work in close liaison with the accounts department of Le Cordon Bleu Japan and assist in keeping the accounting records of the Chapter, and shall be responsible for monitoring and supervision of payments and receipts in liaison with the accounts department of Le Cordon Bleu Japan.
  14. Powers of the Committee
    The Committee has the final decision-making power over the following:
    • i. Organisation of activities and budget proposals
    • ii. Production of activity reports and financial statements
    • iii. Changes to rules and conditions pertinent to the Chapter
    • iv. Any matters related to the management of the Chapter
    The Board of Directors and the Governing Board hold executive decision-making power and can override decisions made by the Committee.

  15. General Meetings
    1. A General Meeting must be held at least once per year.
    2. The Committee will meet on notice from its President in such places as may be fixed by the notice of meeting.
    3. The General Meetings will be chaired by the President.
  16. Resources and Contributions
    The resources of the Chapter may consist of funding from Le Cordon Bleu Japan or from the Association decided by the Governing Board, revenues from the Chapter's activities and other sources approved by the Governing Board and which comply with applicable laws and regulations, notably those relating to not-for-profit entities.

  17. Fiscal Year
    The fiscal year of the Chapter runs from October 1st to September 30th of the following year.

  18. Bookkeeping/ Accounts
    Le Cordon Bleu Japan will keep separate bookkeeping and accounting records for the Chapter as required by local law and/or as required by the Board of Directors.

  19. Administration
    The Governing Board reserves exclusive right to administer and manage the Chapter at all levels.

  20. Branches
    1. Chapter Members who live outside Kanto and Kansai areas are permitted to establish a new regional Chapter.
    2. Approval from the Governing Board is required to establish a new branch of the Chapter.
  21. Use of the "Le Cordon Bleu" Trademark
    1. All Chapter Members, including where applicable in their functions as members of the Committee, shall respect the principles stated in this paragraph 22 and agree to respect all guidelines and instructions issued by the Governing Board relating to the use of the Le Cordon Bleu Trademarks including collateral use of such trademarks such as in domain names, email address, slogans, names/ titles and so on.
    2. The Association has been given permission to use the Le Cordon Bleu Trademarks, including the use of the trade mark "Cordon Bleu" in the name of the Association and the name under which the Chapter will operate, by Le Cordon Bleu International as the registered owner of the Le Cordon Bleu Trademarks which are registered in numerous countries throughout the world. Such permission has been given solely in respect of not-for-profit activities which fall within the Approved Activities.
    3. Accordingly the Chapter may only use the Le Cordon Bleu Trademarks for the Approved Activities and may not use them for any commercials for-profit activities whatsoever.
  22. Resignation, Lapse, Exclusion and Death
    1. A Chapter Member may resign by sending his/her resignation in writing to the Committee and he/she then loses his/her status as a Chapter Member. A Chapter Member's membership will lapse if he/she has not taken any active part in the Chapter for such period as the Committee may determine and does not, within a reasonable period, reaffirm his/her continuing interest in response to a message sent to his/her normal contact email address and/or eventually postal address.
    2. The Committee and the Governing Board each has the power to declare the exclusion of a Chapter Member on any appropriate grounds including failing to respect the terms of these Rules. The Committee or Governing Board as applicable must first invite the person concerned to provide all appropriate information and explanations. A Chapter Member excluded by the Committee has a right of appeal to the Governing Board whose decision is final.
    3. In the event of death of a Chapter Member, his/her heirs and beneficiaries do not become Chapter Members.
    4. The death, resignation or exclusion of a Chapter Member has no effect on the continuance of the Chapter or the Association, which continues to exist.
  23. Competence
    Any disputes between Chapter Members and/or between Chapter Members and Le Cordon Bleu Japan/ the Association/ their officers concerning these Rules and/or the Association which cannot be settled amicably between the parties, will be decided by arbitration in Amsterdam under the Rules of Conciliation and Arbitration of the International Chamber of Commerce by a single arbitrator. The language of the arbitration will be English.

Remarks

The Committee is entrusted by the Governing Board and the Board of Directors to manage and enforce these Rules, effective from March 1st, 2016.

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